Privacy Policy
- Privacy Notice – Clients and Suppliers
We process personal data relating to our clients, suppliers, and their employees. This may include:
- Name
- Job title
- Business email address
- Business phone number
- Company information
- Communication records
Purpose of Processing:
To manage communication, deliver our creative and strategic services, fulfil contractual obligations, and maintain business relationships.
Legal Basis for Processing:
Legitimate interests — providing our services and managing business relationships.
Data Retention:
We retain this data for a maximum of 10 years to fulfil our business, legal, financial, and reporting obligations.
Data Sharing:
We may share data with trusted suppliers, service providers, or partners where necessary for service delivery or business management.
- Privacy Notice – Prospective Clients
We may collect personal data when engaging with potential clients or businesses.
Purpose of Processing:
To initiate business discussions, respond to service enquiries, and conduct business development activities.
Legal Basis for Processing:
Legitimate interests — developing new business relationships.
Data Retention:
We retain prospective client data for up to 5 years.
Data Sharing:
Data may be shared with marketing or CRM partners where necessary for business development, under appropriate data protection agreements.
- Privacy Notice – Prospective Employees
If you apply for a role at Wildfire London, we may collect information including:
- CV/resume details
- Contact information
- Employment history
- Education history
- References
Purpose of Processing:
To assess suitability for employment and manage recruitment.
Legal Basis for Processing:
Legitimate interests — managing recruitment to support business needs.
Data Retention:
Recruitment data is retained for up to 2 years following the recruitment process.
Data Sharing:
Data may be shared with third-party recruitment advisors or service providers assisting with hiring.
- Privacy Notice – Office Visitors
When visiting our offices, we may collect personal data such as:
- Name
- Company name
- Date and time of visit
Purpose of Processing:
For security, fire safety, and visitor management.
Legal Basis for Processing:
Legal obligation — compliance with health, safety, and security regulations.
Data Retention:
Visitor data is retained for 12 months or longer if legally required.
Data Sharing:
Data may be shared with security providers or legal authorities, as necessary.
- Privacy Notice – Website Visitors and Cookies
When you visit www.wildfirelondon.com, we may collect data through:
- Contact forms
- Website analytics
- Cookies
Purpose of Processing:
To respond to enquiries, provide requested information, analyse website usage, and personalise your experience.
Legal Basis for Processing:
Legitimate interests — responding to requests and promoting services.
For non-essential cookies, we rely on your consent.
Data Retention:
We retain enquiry data as long as necessary to fulfil your request or manage an ongoing relationship.
Data Sharing:
Data may be shared with website hosting, analytics, or CRM providers strictly for site management and service delivery.
- Third Party Processors
Our carefully selected partners and service providers may process personal data on our behalf:
Digital Marketing Service Providers:
We periodically appoint digital marketing agents to conduct compliant marketing activity.
Our appointed data processors include:
- Prospect Global Ltd (trading as Sopro)
Reg. UK Co. 09648733
Privacy Policy: http://sopro.io
ICO Registration: ZA346877
Data Protection Officer: dpo@sopro.io
We ensure that all third-party processors are contractually obligated to protect personal data in accordance with data protection legislation.
- Your Rights
Under data protection law, you have the right to:
- Access your personal data.
- Rectify any inaccurate or incomplete data.
- Erase your data under certain conditions.
- Restrict processing under certain conditions.
- Object to processing based on legitimate interests or for direct marketing.
- Withdraw Consent where consent has been given.
To exercise your rights, please contact:
hello@wildfirelondon.com
You also have the right to lodge a complaint with the UK Information Commissioner’s Office (ICO).
- Contact Details
WFL CONSULTING LIMITED
Company number: 12252365
Registered Office: C/O Devonports Las Ltd, The Rivendell Centre, White Horse Lane, Maldon, Essex, United Kingdom, CM9 5QP